Screenshots

See Wintertrace, without signing up for anything

Every image on this page is a screenshot of snow removal software that is actually running — a Wintertrace 1.1.9 installation with a season of invented operations in it. Nothing here is a mockup or a design study.

The walkthrough follows the order a winter service operator meets the software in: setting it up, working through a night of snow, producing the service proof, and running the season. It takes about five minutes to read.

What you are looking at

A real installation of Wintertrace 1.1.9, not a prototype and not a Figma file.
An invented company: Northwind Snow Services, Boston. The customers, drivers and vehicles do not exist.
A real winter: the operations are dated onto the snow events Boston actually had in 2025/26, and the weather values in the records are the measured values for those hours.

Part 1

Setting it up

What you do once, before the first snowfall. Wintertrace runs on your own web hosting, so this part happens on your server rather than in someone else’s account.

Installation

The installer runs in the browser and walks through requirements, database, administrator account and the scheduled task. It is the same procedure whether you install on shared hosting or your own machine.

Wintertrace installer, first step: a requirements check listing PHP version, required extensions and directory permissions, each with a pass or fail marker, and a continue button. — Step one of the browser installer: the requirements check.

Your company and your season

Company details, the address the weather is fetched for, the season the reports count against, and how long an operation may run before it is flagged as overdue. The interface language and the product name are set here too.

Admin settings overview: cards for company and location, users and roles, notifications, weather provider, data protection and retention, updates, and modules. — The settings area. Everything configurable in one list.

Customers and their sites

A customer holds one or more sites, and the site is what an operation is actually booked against. Each site carries its address, a clearing threshold, whether gritting is included, and access notes for the driver.

Admin form for a new customer: name, contact person, email and phone, plus a customer-portal section with switches for portal access, GPS track visibility, photo visibility and driver-name visibility. — Adding a customer, including what that customer will later be allowed to see.

Drivers and vehicles

Each driver gets a login and a set of OwnTracks credentials that hand over as a QR code — that is the whole GPS setup on the phone. Vehicles carry a name, a plate and the tracker device they are tied to.

Admin vehicle list with three rows: Pickup 1, Plow Truck 1 and Plow Truck 2, each with licence plate, OwnTracks device id, and edit and delete actions. — Three vehicles, each tied to a tracker device id.

Part 2

A night of snow

The evening of 25 January 2026. Boston got 21.6 cm, with the temperature falling from −3.7 °C to −9.4 °C and wind around 36 km/h. Four drivers were out.

The driver starts a shift

The driver view is a web page on the phone, not an app store download. A shift is started, then the customer, the type of work and the vehicle are picked. From that moment the operation is running.

Driver view on a phone, dark interface: shift active with a running shift timer, then selectors for customer, job type and vehicle, and a start job button. — Starting an operation takes three choices.

While the operation runs

The running operation shows the site, the vehicle, the elapsed time and how many GPS points have arrived so far. Photos and a note can be added, and material used can be booked straight from the same screen when the warehouse module is installed.

Driver view with a running operation for Acme Property Management at Acme HQ, showing job type Clearing & Gritting, vehicle Plow Truck 1, an elapsed time of 37 minutes, a counter of 28 GPS points, a photo button, a notes field and shortcuts to record the material used last time. — The running operation: elapsed time and the GPS counter update as the phone reports in.

The GPS track

Position data comes from OwnTracks, a free open-source app, and goes straight to your installation — no tracking provider in between. Points are only stored while an operation is running; outside that, nothing is recorded.

GPS track of an operation on an OpenStreetMap map: a line running from the yard in the Seaport district across South End and Roxbury to Jamaica Plain, following the streets. — The route driven for one operation, drawn from the points the phone reported.

The operation in the office

Everything the operation collected in one place: times and duration, the weather at start and end, the driver’s note, the map, and a change log that records every later correction with who made it and when.

Admin operation detail: customer Pinewood Apartments, site Pinewood Tower, driver, vehicle, start and end time with a lock notice, the driver’s note, a weather table for job start and job end with temperature, precipitation, snow depth, wind speed and humidity, the GPS map, and a change log entry recording a corrected end time. — One operation, with the weather measured at the time it happened.

The night from the office side

The operation list filters by period, driver, customer, site and type. The GPS points column shows at a glance which operations are backed by position data and which are not.

Admin operation list with a filter bar and 25 rows, each showing date and time, driver, customer and site, job type, duration and the number of GPS points recorded, with pagination showing 25 of 32 results. — The operation list, filtered to the whole season.

Part 3

The proof

The point of the whole exercise: a document that shows when, where and under what conditions the work was done.

The PDF service proof

One PDF per operation, carrying your company details, the site, the times, the driver’s note and the measured weather. The second page holds the GPS track as a drawn line plus the coordinate list behind it. It documents what was done; it is not a substitute for legal advice.

Two pages of a Wintertrace PDF service proof side by side: the cover with company letterhead, customer and site, job type, start and end time, the driver’s note and a weather table; and the GPS page with the track drawn as a line between a green start and a red end point, followed by a table of timestamped coordinates. — Cover and GPS page of one service proof.

What the customer sees

Customers can be given their own login. You decide per customer whether the GPS track, the photos and the driver name are visible — the defaults keep the track and the name hidden. Each operation can be downloaded as the same PDF.

Customer portal view of a single operation: property, job type, start and end time, duration, the note, a weather table, an empty photo section and the GPS track on a map, with a download PDF button. — The customer portal, with the GPS track switched on for this customer.

The customer’s own record

The portal list is filterable by property, period and type. A property manager can answer "was it cleared on the fourteenth?" without calling anyone.

Customer portal operation list for Acme Property Management: a filter bar for property, date range and type, and ten rows with date, property, job type and duration.

Part 4

Running a season

What the software is for between storms: knowing what happened, spotting gaps, and keeping the data tidy.

Per customer, per driver, per month

Reports cover a period you choose and roll up operations, hours and job types. The customer report can be exported as a batch PDF or sent by email straight from the page.

Customer report for Acme Property Management across a season: total operations, total hours, drivers assigned, a breakdown by job type, average duration and frequency, plus a table of all ten operations with dates, sites, times and durations. — A season for one customer, with batch PDF and email export.

Gaps, flagged

The software checks its own records: operations without GPS data, operations without a weather record, and operations that ran longer than the threshold you set. Two of the 32 operations here have no GPS data, and the alert says so.

Admin alerts view with three cards: missing GPS showing two affected operations with customer and date, missing weather showing zero, and overdue showing zero. — Data-quality alerts. Two operations here really are missing their GPS data.

Is every phone still reporting?

Per driver: whether OwnTracks credentials exist, when the last position arrived and how many points came in. A phone that stopped reporting shows up here rather than in a missing service proof three weeks later.

Admin GPS status table listing four drivers with their OwnTracks username, the time of their last position report and the number of points received.

Data protection, in the software

GPS data is personal data about your staff. Wintertrace ships a retention policy, an anonymisation function for departed drivers, and a staff briefing every driver acknowledges at first login. The briefing is a template — adapt it to your own organisation and jurisdiction.

Data protection briefing on a driver’s phone: the controller’s name and address, the purposes of processing including GPS location data during operational hours, the legal basis, and how location data is collected via the OwnTracks app only while a shift is open. — The start of the briefing a driver acknowledges at first login. It continues with the retention period, the driver’s rights and a confirmation field.

Modules

The core stays small; anything beyond it is a module you install from the catalogue — warehouse and material tracking, document management, notification channels, extra interface languages. Installed modules can be disabled or removed again.

Module administration: an installed Warehouse module with version, enabled state and actions for logs, API tokens, disable and remove, followed by the catalogue of modules available to install. — The module catalogue, with one module installed.

The manual is in the software

Every area links to its own section of the built-in documentation, so a new dispatcher is not dependent on someone remembering how it works.

Built-in help centre with sections for getting started, master data, operations, reports, GPS setup, data protection and troubleshooting.

The dashboard

Where a dispatcher starts: current weather at your location, the season’s totals, hours per driver, the most recent operations and any open alerts.

Wintertrace dashboard: counters for customers, drivers and vehicles, current weather at the company location, last season with 32 operations and 41 hours 45 minutes plus a bar chart per month, an hours-per-driver table, the ten most recent operations, system status, version and data-quality alerts. — The weather card shows current conditions at your location — this installation was set up in July, hence the summer reading next to a winter season.

What this page cannot show you

Three things are deliberately missing rather than staged:

Photo documentation

Wintertrace stores timestamped photos per operation and puts them in the service proof. This demo has none: we would have had to stage or generate the pictures, and a generated photo in a screenshot of an evidence document is exactly the wrong thing to do. The empty photo sections above are the honest version.

Your own data

Every name, site and operation here is invented. How the software feels with your customers, your sites and your routes is something screenshots cannot answer.

Installing it yourself

The installer screenshot shows the first step, not whether it runs on your hosting. The requirements are PHP 8.2 or newer, MySQL or MariaDB, and a scheduled task.

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