Feature · Shift management

Hours captured by the work, not by hand

Drivers do not enter timesheets. They start their shift, run their operations, and end their shift — the system records exactly when. Payroll exports follow directly from the captured data.

Shift workflow

Three actions across a whole shift, two of them a single tap. Everything between them is recorded without being asked for.

1
Start shift
The driver opens the app and starts their shift. Timestamp is captured automatically.
2
Run operations
During the shift, any number of operations can be started, paused, and ended. Each one ties back to the active shift.
3
End shift
The driver ends the shift. Duration and totals are computed automatically.

Wintertrace admin shift list with a week view of four drivers, status colours, and start and end timestamps for each shift. — Weekly shift overview in the admin area. Status colours flag missing or overlapping shifts.

CSV export for payroll

One file, nine columns, straight into the spreadsheet the payroll already runs on.

Operation data — including shift links — exports to a single CSV file that drops cleanly into Excel, Google Sheets, or payroll systems. Filterable by time range, driver, and customer.

operations-export.csv · 2 of 47 rows

Two rows of a payroll CSV export
Operation date	Driver	Customer	Service location	Operation type	Start and end time	Duration	Shift ID	Source (manual / automatic)
2026-01-14	M. Sowinski	Ridgeline Property Mgmt	Ridgeline Court, Lot B	Plowing	04:22–05:09	0:47	SH-2291	automatic
2026-01-14	M. Sowinski	Ridgeline Property Mgmt	Ridgeline Court, walkways	De-icing	05:09–05:26	0:17	SH-2291	manual

Illustrative rows in the exported column order. The last column is the one payroll cares about: it separates operations captured live from those back-entered by hand.

The source column distinguishes automatic operations (captured live via GPS) from manual operations (back-entered after a tech failure or for early-morning runs before the app was started).

Manual operations

Real life: phones die, the app crashes, someone forgets to start recording. Manual entry covers all of that.

Operations can be entered manually in the admin area or in the driver app — date, time, customer, service location, operation type, and vehicle. Weather data is fetched retroactively for the chosen time. Manual operations are flagged as such on the PDF service proof so the documentation chain remains honest.

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